2019 Annual VGHA Membership Meeting
Saturday, January 19 th, 2019
1pm to 2pm
Freedom Village Auditorium
The Board will be presenting the
Covenants, Conditions, and Restrictions
Village Green Committees Need Volunteers!
Village Green volunteers do a lot of good work through committees. A lot of hours are donated to maintain our HOA. Because we have so few volunteers, many do double duty, joining and working on multiple committees as well as board member duty. We need more help with pretty much every committee! If you’re interested in participating in any committee activities, please contact the committee chair via email. Email Addresses are listed below. Please keep in mind that ALL help is appreciated. If you have limited time, or limited interest, the committee’s will accept whatever you have to offer! With thanks!
Our Social Committee is probably the most fun. They coordinate all social activities for the HOA. They organize our monthly First Monday Happy Hour, currently at Fratellos. They research restaurants and organize monthly dine outs (excluding summer months) at places that have good food and can accommodate large crowds! They organize the Annual Holiday Party, which was a great success last year! All social activities are paid by those who attend. 50/50 raffles are held at most functions to pay for any additional costs, like the band at the party!
The Membership Committee welcomes new residents to the neighborhood and shares information about Village Green HOA and its activities. Through this committee we let new neighbors know about what our dues are for, how they are used to beautify and maintain the common grounds, and what is on the current year’s work plan. This committee is also responsible for routinely checking county register records for home and condo sales, gathering information about new owners and updating our records to reflect the change in ownership.
Effective in 2019, the Finance Committee/Treasurer is responsible for managing the budget and presenting the financials, prepared by the accounting firm, to the board. They have oversight of the accounting firm’s duties, which include picking up the mail at the post office, scanning checks for backup, making the deposit, and posting the checks to the database on our website. The firm also updates member records as needed, reconciles the accounts and prepares the monthly and annual financial statements.
The Communications Committee is responsible for our newsletter, our website content and any other communications to our neighbors. They seek articles of interest which they edit. They search for and coordinate with advertisers to help offset the cost of our newsletter. They design the newsletter, get it out via email and snail mail to our residents. They also seek articles for the website, and update the page content.
The Grounds Maintenance Committee is responsible for negotiating our landscaping and maintenance work done on the common grounds. They assist with repair and maintenance of the sprinkler system and the electrical grid that operates the sprinklers. They also oversee the landscaping of the common grounds.
The Neighborhood Standards Committee is responsible for sending letters out to those homeowners who are not in compliance with city code or with our voluntary standards as published on our website. This can be difficult to do, as we prefer to help our neighbors rather than criticize.
The Deed Rewrite Committee has been responsible for all the research into our deed situation. They have combed the old records, the state statutes, met with attorneys, all to figure out where we are, how we got here, and what to do next. These folks have spent HUNDREDS of hours working hard to get to where we are today.
We also are in need of a new Webmaster, to maintain and update our website!
A big THANKS to all our volunteer committee members!
Our new website has been up and running for almost two years now. It has been great in helping us to maintain more accurate membership records and for allowing dues payments online. In order to reduce administration costs in 2018, we stopped using (and paying for) an accounting firm to handle our dues payments. We tried to rely on the website for online payments, and volunteers to process the payments received through the mail in the form of a check. Unfortunately the accounting portion of the website proved insufficient, and our few volunteers got tired of so much work, so for 2019 we are going back to paying for an accounting firm to handle our payments.
There is still occasional confusion about who uses the 'login' link and who used the 'register' link. Property owners use the ‘login’ link. New residents are automatically entered into the system by our volunteers, with username and passwords set up for initial use. Changes can be made on the user profile page.
Only advertisers use the ‘register’ link.
If you have questions or need help, contact the email@example.com.
If you’re interested in working with the website we can always use volunteers! Contact the webmaster!